[kwlug-disc] Email Archiving with Linux

Mon Mar 20 09:36:24 EDT 2017

Nice.  There isn't a real legal/regulatory requirement for this other than
CYA (contracts gone bad, "well the sales guy said..." so we can dig through
the email) but also as a backup to O365 (I can't see Microsoft losing their
emails, but.. you never know).  The budget is very low, they don't want to
use Proofpoint etc. -- if there WAS a budget that is what I'd recommend
doing rather than hosting it in house where there is always the question of
fiddling down the road.

*Mark Steffen*
Office Direct: +1.226.476.1240 | Mobile/WhatsApp: +1.226.600.0464
*"Don't believe everything you read on the Internet." -Abraham Lincoln*

On Mon, Mar 20, 2017 at 2:09 AM, Bob Jonkman <bjonkman at sobac.com> wrote:

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> I've done this 1 1/2 times for a large organization, but with
> commercial software (think RFPs, pre-sales engineers, committee
> meetings).
>
> Don't forget about retention periods for different classifications of
> messages. Something dealing with finance or personnel may have a life
> of 7 years, and be *required* to be destroyed after that (for privacy
> reasons); something trivial like "Let's do lunch" might be destroyed
> after  three years (so when legal discovery for corruption takes place
> the organization can legitimately say their policies don't retain mail
> that long -- yes, I've experienced that).
>
> - --Bob.
>
>
> On 2017-03-19 06:19 PM, Mark Steffen wrote:
> > I'm going to work on installing MailPiler first, it seems to be
> > more actively developed.  Will let everyone know how it goes.
> > Mailpiler also can act as a "mail backup" where you can have it
> > flood your mail server with old messages if for some unknown reason
> > your mail server dies and you want to fill in the emails since your
> > last backup, so that's kind of neat.
> >
> > *Mark Steffen* Office Direct: +1.226.476.1240 | Mobile/WhatsApp:
> > +1.226.600.0464 *"Don't believe everything you read on the
> > Internet." -Abraham Lincoln*
> >
> >
> >
> > On Sun, Mar 19, 2017 at 6:14 PM, B. S. <bs27975 at gmail.com> wrote:
> >
> >> Mark is thinking / talking about a different thing.
> >>
> >> I've seen this sort of thing particularly around Sarbanes-Oxley
> >> ( https://en.wikipedia.org/wiki/Sarbanes%E2%80%93Oxley_Act) -
> >> it's not about email 'backups', but an archive of all email
> >> segregated off into a black hole. Hopefully never to be needed,
> >> but required to be there in case of later litigation. Think
> >> WorldCom and Enron, and document shredding being illegal. Email
> >> never dies any more - but may, hopefully, disappear forever when
> >> you would like it to, for your own immediate purposes and
> >> perception - but don't be fooled with out of sight and out of
> >> mind, there's a copy of it somewhere. And someone, in this case
> >> Mark, has to actually implement it.
> >>
> >> In essence, every message coming and going is echoed into this
> >> black hole.
> >>
> >> Bear this in mind the next time you send a nastygram to a
> >> corporation or lawyer. Especially if you're a director or a
> >> decision maker or otherwise have a fiduciary duty.
> >>
> >> For that matter, everyone should bear this in mind with every
> >> email they send.
> >>
> >> I've only ever seen this with Exchange Servers, myself, but I
> >> can appreciate the need for a Linux solution. Especially as we
> >> see companies come and go, particularly in the proprietary world.
> >> At least with FOSS you have the source code. Not only can you
> >> security check it, but you'll always be able to get it out - may
> >> be painful, but at least possible.
> >>
> >> Please let us know how you make out Mark - I don't expect it will
> >> be too long before such will be required of everyone. And even if
> >> not for oneself, one's provider will be doing so.
> >>
> >>
> >> On 03/19/2017 05:13 PM, Chamunks wrote:
> >>
> >>> I've also wanted to archive my email offline.  My problem is I
> >>> don't wish to lose convenience at the same time.  Grumble.
> >>>
> >>>
> >>> On Sun, Mar 19, 2017, 5:11 PM Mark Steffen
> >>> <rmarksteffen at gmail.com <mailto:rmarksteffen at gmail.com>>
> >>> wrote:
> >>>
> >>> Hi Cranky,
> >>>
> >>> Yes, I mean for a smallish organization's email; they want all
> >>> of their org's incoming and outgoing email bcc'd into an
> >>> archival system that is read-only and they can designate
> >>> someone to have credentials to go through it if needed.  Mainly
> >>> for potential legal issues down the road (not that they expect
> >>> any of course, just a CYA thing).
> >>>
> >>> *Mark Steffen* Office Direct: +1.226.476.1240 |
> >>> Mobile/WhatsApp: +1.226.600.0464 /"Don't believe everything you
> >>> read on the Internet." -Abraham Lincoln/
> >>>
> >>>
> >>>
> >>> On Sun, Mar 19, 2017 at 5:06 PM, CrankyOldBugger
> >>> <crankyoldbugger at gmail.com <mailto:crankyoldbugger at gmail.com>>
> >>> wrote:
> >>>
> >>> Maybe I'm not understanding your question correctly, but I
> >>> "archive" my emails via Thunderbird/download to local HDD.
> >>> It's just an add-on.  Then I have a .eml file for each email.
> >>>
> >>> I imagine that you're thinking of something more from the
> >>> server side of things, though...
> >>>
> >>>
> >>>
> >>> On Sun, 19 Mar 2017 at 15:28 Mark Steffen
> >>> <rmarksteffen at gmail.com <mailto:rmarksteffen at gmail.com>>
> >>> wrote:
> >>>
> >>> I have a friend with a need for email archiving and a limited
> >>> budget.  I prefer an open source solution, since "archiving" by
> >>> it's very nature implies a very long term relationship.  There
> >>> seem to be no shortage of companies that like to jack prices up
> >>> once they have you "stuck."
> >>>
> >>> The two leading solutions I've found with Google seem to be
> >>> Enkive and Mailpiler.  I'm leaning towards Mailpiler I think,
> >>> but I thought I'd ask here in case anyone else has already
> >>> solved this problem.
> >>>
> >>> *Mark Steffen* Office Direct: +1.226.476.1240
> >>> <tel:(226)%20476-1240> | Mobile/WhatsApp: +1.226.600.0464
> >>> <tel:(226)%20600-0464> /"Don't believe everything you read on
> >>> the Internet." -Abraham Lincoln/
> >>>
> >>>
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> - --
>
>
> - --
> Bob Jonkman <bjonkman at sobac.com>          Phone: +1-519-635-9413
> SOBAC Microcomputer Services             http://sobac.com/sobac/
> Software   ---   Office & Business Automation   ---   Consulting
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