[kwlug-disc] Email Archiving with Linux

Bob Jonkman bjonkman at sobac.com
Mon Mar 20 02:09:16 EDT 2017 

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I've done this 1 1/2 times for a large organization, but with
commercial software (think RFPs, pre-sales engineers, committee
meetings).

Don't forget about retention periods for different classifications of
messages. Something dealing with finance or personnel may have a life
of 7 years, and be *required* to be destroyed after that (for privacy
reasons); something trivial like "Let's do lunch" might be destroyed
after  three years (so when legal discovery for corruption takes place
the organization can legitimately say their policies don't retain mail
that long -- yes, I've experienced that).

- --Bob.


On 2017-03-19 06:19 PM, Mark Steffen wrote:
> I'm going to work on installing MailPiler first, it seems to be
> more actively developed.  Will let everyone know how it goes.
> Mailpiler also can act as a "mail backup" where you can have it
> flood your mail server with old messages if for some unknown reason
> your mail server dies and you want to fill in the emails since your
> last backup, so that's kind of neat.
> 
> *Mark Steffen* Office Direct: +1.226.476.1240 | Mobile/WhatsApp:
> +1.226.600.0464 *"Don't believe everything you read on the
> Internet." -Abraham Lincoln*
> 
> 
> 
> On Sun, Mar 19, 2017 at 6:14 PM, B. S. <bs27975 at gmail.com> wrote:
> 
>> Mark is thinking / talking about a different thing.
>> 
>> I've seen this sort of thing particularly around Sarbanes-Oxley
>> ( https://en.wikipedia.org/wiki/Sarbanes%E2%80%93Oxley_Act) -
>> it's not about email 'backups', but an archive of all email
>> segregated off into a black hole. Hopefully never to be needed,
>> but required to be there in case of later litigation. Think
>> WorldCom and Enron, and document shredding being illegal. Email
>> never dies any more - but may, hopefully, disappear forever when
>> you would like it to, for your own immediate purposes and
>> perception - but don't be fooled with out of sight and out of
>> mind, there's a copy of it somewhere. And someone, in this case
>> Mark, has to actually implement it.
>> 
>> In essence, every message coming and going is echoed into this
>> black hole.
>> 
>> Bear this in mind the next time you send a nastygram to a
>> corporation or lawyer. Especially if you're a director or a
>> decision maker or otherwise have a fiduciary duty.
>> 
>> For that matter, everyone should bear this in mind with every
>> email they send.
>> 
>> I've only ever seen this with Exchange Servers, myself, but I
>> can appreciate the need for a Linux solution. Especially as we
>> see companies come and go, particularly in the proprietary world.
>> At least with FOSS you have the source code. Not only can you
>> security check it, but you'll always be able to get it out - may
>> be painful, but at least possible.
>> 
>> Please let us know how you make out Mark - I don't expect it will
>> be too long before such will be required of everyone. And even if
>> not for oneself, one's provider will be doing so.
>> 
>> 
>> On 03/19/2017 05:13 PM, Chamunks wrote:
>> 
>>> I've also wanted to archive my email offline.  My problem is I
>>> don't wish to lose convenience at the same time.  Grumble.
>>> 
>>> 
>>> On Sun, Mar 19, 2017, 5:11 PM Mark Steffen
>>> <rmarksteffen at gmail.com <mailto:rmarksteffen at gmail.com>>
>>> wrote:
>>> 
>>> Hi Cranky,
>>> 
>>> Yes, I mean for a smallish organization's email; they want all
>>> of their org's incoming and outgoing email bcc'd into an
>>> archival system that is read-only and they can designate
>>> someone to have credentials to go through it if needed.  Mainly
>>> for potential legal issues down the road (not that they expect
>>> any of course, just a CYA thing).
>>> 
>>> *Mark Steffen* Office Direct: +1.226.476.1240 |
>>> Mobile/WhatsApp: +1.226.600.0464 /"Don't believe everything you
>>> read on the Internet." -Abraham Lincoln/
>>> 
>>> 
>>> 
>>> On Sun, Mar 19, 2017 at 5:06 PM, CrankyOldBugger 
>>> <crankyoldbugger at gmail.com <mailto:crankyoldbugger at gmail.com>>
>>> wrote:
>>> 
>>> Maybe I'm not understanding your question correctly, but I 
>>> "archive" my emails via Thunderbird/download to local HDD.
>>> It's just an add-on.  Then I have a .eml file for each email.
>>> 
>>> I imagine that you're thinking of something more from the
>>> server side of things, though...
>>> 
>>> 
>>> 
>>> On Sun, 19 Mar 2017 at 15:28 Mark Steffen 
>>> <rmarksteffen at gmail.com <mailto:rmarksteffen at gmail.com>>
>>> wrote:
>>> 
>>> I have a friend with a need for email archiving and a limited
>>> budget.  I prefer an open source solution, since "archiving" by
>>> it's very nature implies a very long term relationship.  There
>>> seem to be no shortage of companies that like to jack prices up
>>> once they have you "stuck."
>>> 
>>> The two leading solutions I've found with Google seem to be 
>>> Enkive and Mailpiler.  I'm leaning towards Mailpiler I think,
>>> but I thought I'd ask here in case anyone else has already
>>> solved this problem.
>>> 
>>> *Mark Steffen* Office Direct: +1.226.476.1240
>>> <tel:(226)%20476-1240> | Mobile/WhatsApp: +1.226.600.0464
>>> <tel:(226)%20600-0464> /"Don't believe everything you read on
>>> the Internet." -Abraham Lincoln/
>>> 
>>> 
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> 
> 
> 
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- -- 


- --
Bob Jonkman <bjonkman at sobac.com>          Phone: +1-519-635-9413
SOBAC Microcomputer Services             http://sobac.com/sobac/
Software   ---   Office & Business Automation   ---   Consulting
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