[kwlug-disc] In-person meeting location leads?

[Paul Nijjar]

This is definitely worth looking into. 

If we had a classroom then would a Laurier staff person need to be
present?

I presume most classrooms would hold 20-25 people comfortably?

Do you have any sense of what the parking options would be?

If we had reasonable reliability for a meeting space and a few days of
lead time before cancellations, we could probably make do by reverting
the meeting in question to being wholly virtual. 

Other than you, are there any KWLUG members who are sufficiently tied
to Laurier that they could be co-sponsors?

- Paul

On Thu, May 04, 2023 at 10:32:49AM -0400, Adam Glauser wrote:
> I hope this is not too late to be helpful, but I checked with the powers
> that be at Laurier.
> 
> I can book a classroom or meeting room, I believe it would be gratis, but
> this has some caveats.
> 
> Classrooms
>     - reasonable presentation A/V tech
>     - good ventilation
>         - I measured CO2 in a new-ish lecture theatre at ~half capacity
> recently and it was pretty good
>    - could be bumped with short-ish notice
>         - could be as little as a week, but l think they aim for ~15 days
> lead time
>         - may be able to fall back to a meeting room, possibly only if a
> Laurier staff person is present
> 
> Meeting room
>    - a staff member would likely need to be present for access
>        - I'm not willing to do this regularly
>    - unlikely to be bumped
>    - likely decent A/V
>    - maybe poor ventilation
> 
> Please let me know if this is interesting enough that I should follow up on
> whether there are meeting rooms that would be available in
> more-publicly-available spaces, or try to get more info on options should a
> classroom booking be bumped.
> 
> On Mon, Apr 10, 2023 at 9:16 PM Paul Nijjar via kwlug-disc <
> kwlug-disc at kwlug.org> wrote:
> 
> > So before the last meeting we got bad news: the landlords at the TriOS
> > building don't want to make the space available in the evening, so we
> > are again without a plan to go back to in-person meetings.
> >
> > This is not an immediate concern -- we probably were going to continue
> > virtually for a while, but sooner or later the unwashed masses were
> > going to clamor for in-person meetings. So I guess it is something we
> > should figure out.
> >
> > Given that I am personally still COVID-anxious, I am probably not the
> > best person to spearhead this search for an in-person meeting space.
> > And yet, here we are. If somebody else wanted to find us a meeting
> > space then that would be lovely.
> >
> > We have one tentative offer for a meeting room in one KWLUG member's
> > condo. The condo is in downtown Kitchener. The capacity is probably
> > about 16 people, which seems small.
> >
> > Ideally we would transition from virtual to hybrid meetings, but this
> > adds a bunch of constraints (equipment and strong reliable internet,
> > preferably wired). I do not know how hybrid meetings would affect
> > in-person attendance overall.
> >
> > From past searches I remember insurance being a big issue.
> >
> > It would be nice if we could get a space gratis, but I do not know if
> > that is realistic.
> >
> > Some groups have been able to meet at meeting spaces in their offices
> > (GPUG at Vehikl, KW CyberSecurity at Arctic Wolf both come to mind, as
> > does KWLUG at TriOS, I guess). If you have some contacts that could
> > get us an office meeting room that would be nice.
> >
> > It looks like the KPL and WPL both book rooms, but probably not for
> > permanent bookings. Rates range from $50 to $150 for two hours.
> >
> >
> > - Paul
> >
> > --
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> > Blog: http://pnijjar.freeshell.org
> >
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